Membership fees were based on having a minimum of 100 family memberships at $250 each. With a preliminary budget of >$30K (a true guess), it was determined that the pool could open with a “bare bones” operation. The response to memberships sign-ups conducted by dedicated volunteers, provided ample funds to operate the 2019 season, and provides funds to start the 2020 pool season, replace vacuum valves, clean and paint pool walls and floor as needed.
In mid-May, a bank account was established with First Bank in Vass. John Misiaszek (retired CPA) and Beth Mason manage and audit the checking account. The major expense items to date in 2019, center on the pool service and major pump room repairs, utilities (water and power), safety equipment and state required signs, and chemicals. Over the off season utilities (power and water) will remain operational at a very reduced level. We plan to have a minimum of $10,000 available to start 2020 operations.
Below are three key documents: an Excel spreadsheet for expenditures, copies (to date) of monthly bank statements, and bank statement reconciliation from our retired CPA. These documents will be updated as new expenditures occur and as monthly bank statements are received. Note that the expenditure spreadsheet has five tabs: Master, Jones, Meyers, Mason, and Laurich, and is current as of 20 Sep 2019. While each of the individual’s tabs show operational expenditures that were reimbursed, Lou Mason is the primary purchaser of materials and services. Receipts are available for all expenditures and can be reviewed by appointment with Lou Mason.